In 1C:Drive, the Template-based accounting module helps you set up different types of accounting for companies, apply templates to record accounting entries according to your rules, and view accounting reports. You can do this using following options:
- Set up multiple types of accounting. For example, financial accounting and tax accounting,
- Set up multiple charts of accounts. For example, create separate charts of accounts for financial accounting and tax accounting.
- Define the type of accounting entries for each chart of accounts. For example, simple or compound accounting entries.
- Create and apply default account types. Use default account types if one of the similar accounts can be applied to the debit or credit side of an accounting entry depending on the details of a certain business transaction. For example, create a single default account type to define a default account for recording transactions with suppliers depending on the supplier contract currency.
- Set up the default accounts based on the default account types. For example, set up the default account for a certain supplier. According to these settings, the default account and matching supplier's details will be automatically added to accounting entries.
- Choose which documents post accounting entries. This can be business documents (such as sales invoices) or separate accounting transaction documents. If you choose the separate documents, you can specify how to create them, manually or automatically. For example, an accounting transaction document can be automatically generated when a new sales invoice is posted.
- Define a list of accounting source documents. These documents contain business transaction data and require posting accounting entries based on this data. For example, sales invoices and supplier invoices can be such a data source.
Accounting templates will be required for such documents. - Create accounting entries templates to define the details of accounting entries and rules for posting them. You can apply various filters and parameters to customize the templates as required.
- Create accounting transaction templates based on accounting entries templates. In one click, you can import multiple accounting entries from accounting entries templates to an accounting transaction template. Accounting transaction templates will be applied to generate and post accounting entries for business documents.
- Add analytical dimensions and quantity details to accounts and accounting entries. This makes the accounting data more detailed and easy to analyze. For example, an accounting entry can show which inventory quantity was sold from which warehouse.
- Specify the accounting period that an accounting entry relates to. You can specify an accounting entry date different from the source document date.
- Set up the validity period for the following:
- Types of accounting specified in a company's accounting policy. See Types of accounting validity period.
- Accounting entries templates. See Accounting template validity period.
- Accounting transaction templates. See Accounting template validity period.
- Accounts in a chart of accounts. See Account validity period.
- Default accounts. See Default account validity period.
These items will be applicable from the start date up to and including the end date of the validity period.
- Set up accounting entries approval.
- View the Trial balance report.
Consider which type of accounting and other accounting options you want to apply. Then follow the accounting workflow steps:
- Set up the template-based_accounting.
- In the Accounting entries management workplace, generate and view accounting entries.
To open the workplace, go to Accounting and under Accounting entries, click Accounting entries management. - Generate the Trial balance report to monitor account balances.