Version 2.4.8.74

General settings

End of support for obsolete modes

After version 2.5, support for the following modes will end:

  • Non-current assets 2.2
  • Batch accounting 2.1
  • Accounting policy – FIFO (weighted estimate)
  • Production 2.1
  • Offline settlements

The functionality of these modes is fully preserved in versions 2.4 and 2.5. The documents are kept intact.

Transition from version 2.5 to 2.6 will require switching to new modes. In version 2.6, the functionality of the obsolete modes will be limited.

The Month-end closing wizard monitors usage of the obsolete accounting modes and provides recommendations on switching to the new modes.

The Switch command opens the of the functional options setup panel for the corresponding Master data and settings sections. The new modes are not enabled automatically from the month-end closing form. You will need to enable the corresponding options manually.

Sales and Procurement

Specifying Cargo Customs Declaration (CCD) numbers in return documents

In the documents Return of goods from customer, Receipt of goods from custodian, Redemption of goods by custodian, Write-off of goods at custodian, Return of goods between companies, CCD number and Country of origin are specified for the goods with CCD accounting. If the check box Prohibit receipt of goods without CCD numbers is selected in Master data and administration – Master data and sections VAT accounting and foreign economic activity – CCD number registration and control, filling the specified fields is mandatory.

The CCD number is selected from the numbers previously specified in the sales documents. If only one CCD number is available, it is filled in automatically.

When selecting goods using the Add goods from sales documents / Add goods from transfers / Select transferred goods commands, the CCD number is filled from the specified document.

During the month-end closing, when Prohibit receipt of goods without CCD numbers check box is selected in the Master data and administration – Master data and sections VAT accounting and foreign economic activity – CCD number registration and control, the inventory kinds are checked for empty CCD numbers. If any inventory kinds with empty CCD are found, they must be filled manually.

Specifying cost defining methods in return documents

In the Return of goods between companies document, on the Goods tab, Cost defining method is specified. In the Goods transfer field, you can specify the transfer document on the basis of which the cost will be calculated.

In the Return of goods from customer document with the Return from consignee operation type, the cost defining method and the sale document are not specified.

Mutual settlements

Improvements in reconciliation statements

The following features are now supported by the reconciliation wizard:

  • Extended filters by reconciliation objects (types of calculations, contracts, lines of business, partners, and their fields).
  • Batch creation of reconciliation records with breakdown by partners, contracts, and/or settlement types.
  • Creation of reconciliation records based on the company data and/or the counterparty data.
  • Reconciliation of loans, deposits and borrowings.
  • Reconciliation of lease contracts.
  • Reconciliation of advance payments in the compliance accounting currency.
  • Displaying the opening and closing balance, and total turnovers for the periods to reconcile.
  • Displaying the accounts payable / accounts receivable flags in the reconciliation documents.
  • Reconciliation statement print settings.
  • Printing reconciliation statements in Dr/Cr and Debt/Advance formats.
  • Printing reconciliation statements for other settlements (credits/deposits, loan and lease contracts).
  • Printing reconciliation statements without filling the counterparty data column.
  • Generation of empty reconciliation statements.

Extended filters by reconciliation objects

Step 1 of the reconciliation wizard now includes both filters based on the basic criteria (by contracts, counterparties, managers) and extended filters (by settlement types, companies, partners, etc.).

Reconciliation statement generation and printing settings  

In step 2 of the reconciliation wizard, you can specify the criteria for breaking down the created documents — settlement types, partners, or contracts.

By default, documents are broken down by company and by counterparty.

 

Additional breakdown of created documents can result in increased number of the documents.

The reconciliation statement print settings are now available by clicking the Print settings hyperlink in Step 2.

 

In the print settings form, settlement grouping determines which objects will be used to group the detailed records in tables and count the totals in print form.

When printing the reconciliation statement you now can:

  • Display the settlements data in Debt/Advance format (check box Display Debt/Advance as Dr/Cr)
  • Display additional column Advance regul. (check box Display advance in the compliance accounting currency)
  • Leave counterparty data columns empty (to do this, select Do not fill columns by counterparty data check box)

 

You now can change print settings during generation of a reconciliation statement print form ( Print settings form is available from the form of a reconciliation document using the command Reconciliation statement).

In Step 3 of the reconciliation wizard, you can select an action to perform on reconciliation documents. During this step, you can verify that your documents are created. If necessary, you can cancel creation of some documents.

You can select multiple lines and specify an action to perform on them (for example, For new documents – Do not create).

 

Interface changes in the Settlement Reconciliation document

The Settlement reconciliation document contains the Settlements and Settlements of financial instruments tabs.

On the Settlements tab, records are broken down by the settlements object with partners (suppliers and customers). Reconciliation is always broken down by the settlement object.

The following modes of viewing reconciliation data are supported: Settlement objects (general information) and Detailed records (detailed information).

In the reconciliation statement, the amounts are displayed in the settlement currency.

The reconciliation supports displaying the total turnover for the reconciliation period.

The opening balance is filled with the balance data, and the turnover and closing balance are calculated automatically based on detailed records.

In the Detailed records mode, you can select the rows in the tabular part of the reconciliation on the settlement object. Attributes of the selected settlement object are displayed in the form of reconciliation document.

The accounts payable / accounts receivable attribute is selected automatically (in the Detailed Records mode).

 

If the settlement includes an advance payment in currency, the reconciliation statement displays the advance payment in the compliance accounting currency, at the exchange rate on the date of advance payment registration.

By default, the document is filled according to the data of the company.

If any discrepancies are found during reconciliation, you need to select the check box There are discrepancies. This will make the By counterparty data columns visible in the document.

The document amount reconciliation is performed in the document currency.

If necessary, you can view and edit the filters of a particular reconciliation document (Advanced filter hyperlink). For example, you can set a filter by specific contracts and refill the reconciliation statement in accordance with the filter. This will allow you to print data on the selected contracts only.

The Settlements of financial instruments tab displays data on the settlements of credits/deposits, loan and lease contracts.

Reconciliation of other settlements is performed within the contracts and types of amounts. 

The reconciliation statement is generated in the compliance accounting currency, according to the data of counterparties and payments to partners.

The amounts in the contract currency are reconciled.

 

Print forms of reconciliation statements

Now, when you click Reconciliation statement to print the statement, the printing settings form is displayed before printing.

 

If the Do not fill in columns by counterparty data check box is filled, the reconciliation statement will be printed even if the counterparty data columns are left empty.

 

  • Print form of reconciliation statement in Dr/Cr form.
  • Print form of reconciliation statement in Debt/Advance form.
  • Print form of reconciliation statement for other settlements (credits/deposits, loan and lease contracts).

 

Tax invoice numbers in reconciliation statements

The option to display the document description in reconciliation statements is now supported. The format of the description is: “Sale # Bill of lading # (Tax Invoice / IDN #/ Tax Invoice #)”. An additional tax invoice number helps to determine which document is being referred.

The print form of the reconciliation statement displays the numbers of documents with names like “Sale #3 dated 12.03.19 (Invoice #2 dated 12.02.19)". The tax invoice number is printed in the universal transfer document.

If no tax invoice is available, the bill of lading number is displayed instead.

Reconciliations before upgrading to 2.4.8

Reconciliation statements that were created prior to upgrading to version 2.4.8 and that have data in the tabular section Debt amount according to the counterparty can be refilled and printed.

This will create a new reconciliation document form.

Reconciliations that do not have discrepancies are refilled automatically and will be opened in a new form.

Budgeting

Cash outflow limiting

Choosing a cash outflow control method

An option is added for easy control of cash outflow limits when using budgeting.

The cash outflow control method is changed. Limits usage section was added to Master data and settings – Cash flow and mutual settlements. It can take on the following values:

  • Not used. In this mode, the cash outflow control is not exercised. Requests for cash outflow are carried out without restrictions, regardless of request amount.
  • By cash outflow limit documents. In this mode, the limits are defined by the Cash flow – Budgeting and cash management – Cash outflow limits Master data displays the control details: limits broken down by companies and departments. Limiting is performed monthly, by cash flow items. No other breakdown type or frequency are supported.
  • By budgeting data. In this mode, the cash outflow control is based on the budgeting subsystem. In this mode, a limiting rules hyperlink is used to set the control rules: select frequency or breakdown type for the limits.

Information limits

Behavior of the information limits has been changed. Information limits no longer require permission. They function in post-factum notification mode now. Thus, you can set information limits only and have notification-based control without a prohibition on request posting.

Cash outflow limiting rules

Limiting rules define the parameters used to check the cash outflow requests for cash flow budget compliance.

Control over the cash flows is organized on the dimension hierarchy principle. The order of hierarchy of dimensions used in cash outflow control is important. You can change the order by clicking the navigation arrows above the dimension list.

 

Below is an example of controlling the cash outflow by several dimensions.

Let us assume that the limits are set according to the following structure in the limiting rules settings:

  • Cash flow item
    • Counterparties
      • Contracts

And contain the following data:

  • Payment for goods
    • Alpha
      • ContractA1
    • Beta
      • ContractB1
      • ContractB2
    • <Other cash flow items>
      • <Other counterparties>
        • <Other contracts>

Now we post a cash outflow request with the following parameters:

  • Counterparty: Alpha
  • Contract: ContractA1
  • Cash flow item: Payment for services

When posting the request, search for dimension for cash flow item Payment for services is performed according to the limiting rules. No limit is set for this cash flow item; therefore, the search continues among other cash flow items. The first step of limit search is successful. Then, the search by counterparties is performed for dimension of other cash flow items, i.e. only within the dimension found earlier. This dimension has the limit set for other counterparties; therefore, the second step is also successful. After this, the search continues by Contracts dimension. This situation is similar because the limit is set for all other types of contracts, and therefore the search will be successful as well. The last step is comparing the cash outflow request amount and the remaining available limit amount.

Now let us make some changes to the above example. In the limit rules settings, we move the cash flow item to the lower level of hierarchy. The result is as follows:

  • Counterparties
    • Contracts
      • Cash flow item

Presentation of the available limit data will change like this:

  • Alpha
    • ContractA1
      • Payment for goods
    • Beta
      • ContractB1
        • Payment for goods
      • ContractB2
        • Payment for goods
      • <Other counterparties>
        • <Other contracts>
          • <Other cash flow items>

When posting the request, search is performed for the Counterparty dimension at the first level. The search is successful: Alpha dimension is found. Then, the search is performed by Contract dimension. The search is successful as well: ContractA1 dimension is found. The third level is a cash flow item: Payment for services. In terms of dimensions Alpha and ContractA1, the limit is set only by dimension Payment for goods, while limit in terms of Payment for services is not set. Moreover, other dimensions by cash flow items are also not available. Regardless of a limit set for other counterparties and other contracts and other cash flow items, in this particular case the search was performed only among the above-mentioned counterparties and contracts, and there was no limit set for them by other cash flow items. That is why the request does not satisfy the limit, and a warning will be displayed.

Cash outflow limits usage report

This report displays plan dimensions in accordance with the limit rules and budget data, as well as analysis of actual dimension data from the request (provided that the corresponding check box is selected in the report parameter setup form).

 

When the request dimension display check box is selected, the fact dimensions are linked to the plan dimensions. If no clear match is found between plan dimension and fact dimension, the latter is displayed together with the “other” plan dimensions.

Plan dimensions allow to monitor cash flow items, counterparties, partners, contracts, lines of business, departments, companies, and other dimensions.

The report displays information on overspending within the information limits, as well as limit balances, if limits have not yet been exhausted.

 

Capital assets

Attached files

Files can now be attached to the following objects:

  • Fixed assets
  • Intangible assets and R&D expenses
  • All FA and IA documents

 

Catalog list forms and journal forms now display an attached file icon where appropriate.

 

Versioning and reminders

Versioning and reminder mechanisms have been added for the following objects:

  • Fixed assets
  • Intangible assets and R&D expenses
  • All FA and IA documents

 

Information on FA and IA

In the cards of facilities and intangible assets, the Information about a fixed asset and IA information tabs now display information about residual value of the object (if available).

 

FA and IA document journals

The Advanced field is added to the FA and IA document journals. This field displays information about the recipient or sender when an FA or IA object is transferred (similar to the warehouse documents).

If the object is transferred to a company, the field will contain the name of the company and department.

An update handler is added that writes this information into the Document registry register.

 

Unified document names

Documents Facility running time value registration, IA output, Registration of inventory running time in operation are now renamed for uniformity:

  • Running time of facilities
  • IA output
  • Running time of inventory in operation

Simplified document filling

  • For catalogs of fixed assets, intangible assets, and R&D expenses, the dates of recognition for compliance accounting and management accounting have been added to the list forms and selection forms.

If compliance accounting is disabled, only the Entered in the books field is available.

  • An option is added to enter a single document Register special taxation procedure for property tax on the basis of the fixed asset list (all fixed assets must be recognized in the same company). If some of the selected fixed assets cannot be added to the document, an error message will be displayed. When you create this document on the basis of movable property using the Select button automatically fills the movable property kind (recognized before 2013, or since 2013).

When you select movable property, filter by the recognition date is set automatically.

  • Fixed asset selection command is added for the following documents:
  • Change property tax recording method
  • Land lot registration
  • Vehicle registration
  • Cancel land lot registration
  • Cancel vehicle registration
  • An option is added to attach additional filling data processors for the following documents:
  • Change of FA and IA parameters
  • Register special taxation procedure for property tax
  • Change property tax recording method
  • Land lot registration
  • Vehicle registration
  • Cancel land lot registration
  • Cancel vehicle registration

FA barcodes

FA barcode printing is now implemented. Label templates are used for printing. Inventory numbers are used as barcode values.

One predefined label template is added in QR code format. This format was selected because the inventory numbers may contain Cyrillic characters. However, you can create other templates with different barcode types.

 

The figure shows the fields that you can use for printing.

New roles are added for accessing label templates: Add change label and price tag templates, Read label and price tag templates.

A new form is used to print labels. The form is accessed from the FA list form and the FA recognition document form.

 

The figure shows the data processor for printing labels.

Barcode reading data processor and import from Portable Data Terminals (PDT) are now available in the following documents:

  • FA recognition
  • FA stocktaking
  • Change of FA parameters
  • FA transfer
  • Preparation for FA handover
  • FA write-off
  • Transfer of FA to leaseholder
  • FA return from leaseholder
  • Leased FA receipt
  • Leased FA outflow
  • Running time of facilities

 

A PDT operation command is used by clicking .

This automatically determines whether the fixed asset is available and fills in the accounting data.

FA and IA stocktaking

An option is added to enter revaluation on the basis of FA stocktaking and IA stocktaking documents, if a discrepancy in cost is recorded.

 

Filling "Construction methods" extra dimension

Behavior of the following documents when filling the Construction methods extra dimension in postings has been changed:

  • FA and IA depreciation (own resources)
  • Internal consumption (own resources)
  • Renovation (filled in the card of the construction object)
  • Recording of salary in financial accounting ("contractor method" is used if the type of operation is Contract (works, services), "own resources" otherwise)
  • Report from the Platon system operator (own resources)
  • Production without order ("own resources" in case of products write-off to expenses)
  • Production stage ("own resources" in case of write-off to expenses)

Management cost accounting and Financial result

Using new 1C platform mechanisms for calculations

In order to optimize calculations that include solution of systems of linear algebraic equations (SLAE), ERP 2.4.8 supports application of 1C platform object SolvingLinearEquationsSystems. For description of this 1C platform object, see https://1c-dn.com/1c_enterprise/what_s_new_8_3_14/.

Capability to solve SLAE by DBMS means has been preserved. Option Use platform mechanism for SLAE solution was added in section Using the platform features of workstation Month-end closing operation parameters (menu Financial result and controlling – Month-end closing – Month-end closing, button Settings – Configure parameters of month-end closing operations), so that the users can choose a preferred SLAE solution method. When using the 1C platform version 8.3.14 or later, the parameter is set to Yes. When using the platform version earlier than 8.3.14, the parameter is set to No, which enables the current SLAE solution method (by DBMS means).