To keep records of imported goods, click Master data and settings – Master data and sections – Purchases – Import – Imported goods trade.
If you disable this option, all information about CCD numbers and countries of origin (in catalogs, documents, and reports) will be unavailable to users.
Information about CCD numbers and countries of origin is not specified by certain goods. General information about all CCD numbers and countries of origin is entered into the infobase. Information about CCD numbers and countries of origin is entered when registering imported goods documents or customs declaration. This information is recorded in the CCD numbers catalog.
CCD number is filled in as a text string; information about country of origin is selected from the World countries classifier.
Warehouse accounting is not kept by ССD numbers but amount of goods with the specified CCD number which was delivered to the warehouse is controlled. When writing off goods from the warehouse, for example, on sale, CCD numbers will be picked automatically based on the list of goods for sale, company and company's stock balance.
There are the following options of goods import registration:
- Import of goods with customs registration
- Import of goods which require customs registration
- Import of goods from the EEU countries
Import of goods with customs registration and assigned CCD numbers is registered as a regular delivery. When posting the delivery document, CCD number is controlled for imported goods.
To register import of goods which require customs registration or goods imported from the EEU countries, click Master data and settings – Master data and sections – Purchases – Import – Imports. To drill down data in a customs declaration by certain delivery documents, click Master data and settings – Master data and sections – Purchases – Import – Divide imports by receipts.
Import without customs declaration registration
If goods import does not require declaration, register it as a regular delivery using the Purchase of goods and services document with the Purchase from supplier or Consignment goods receiving operation type. Specify CCD numbers and countries of origin in the tabular section of the document. For example, a supplier delivered imported goods which have already passed customs registration. All expenses connected with delivery of these goods are registered as additional expenses which can be allocated to goods cost, line of business, other expenses, etc.
Import with customs declaration registration
With this option of imported goods purchase, not only goods delivery but also the customs clearance is registered. You can register customs clearance using the Customs declaration for import document. The customs clearance steps are monitored in the application: goods are at the customs (On customs clearance) and customs clearance is completed (Released from customs). You can register imported goods sale only after customs clearance is completed.
To register imported goods delivery with a customs declaration, click Master data and settings – Master data and sections – Purchases – Import – Imports.
With the application, you can control CCD number specification when receiving and selling (writing off, transferring, assembling) imported goods. To do this, click Prohibit goods receipt without CCD numbers and Prohibit operations with goods without CCD numbers. All goods for which the Keep records by CCD check box is selected are controlled in the product profile.
You can register customs declaration for import by one or several delivery documents. Register customs declaration only by those delivery documents in which the Import purchase operation type is set. You can also register several customs declarations by one delivery document.
In the application, you can check whether delivery documents are specified correctly when registering customs declaration. To use this option, select Master data and settings – Master data and sections – Purchases – Import – Divide imports by receipts.
Here is the procedure of delivery registration of imported goods which require customs declaration registration.
The registration procedure is displayed as a diagram.
Registration of agreement with supplier (importer)
In the agreement with supplier (importer), specify the Import operation type.
Other agreement parameters are filled in as for regular goods delivery. You can record mutual settlements with supplier (importer) by contracts, or you may not register contracts. Register a separate contract of imported goods purchase with supplier (importer) and set the Import mutual settlement type.
It is not required to register the agreement. Meanwhile, it is convenient to register purchase prices (price type in the agreement), control these prices when delivering goods, control payment, etc. within the agreement with supplier.
Imported goods deliveries
Delivery of imported goods is registered by using the Purchase goods and services document with the Import operation type.
Operation type is set automatically when selecting the corresponding agreement. The document is registered as a regular receipt document. You can register the document by one or several purchase orders which were preliminary registered. Specify the Import operation type in purchase orders.
The receipt document with the Import operation type has the following features: information about CCD and a country of origin is not filled out in the tabular section. CCD number is assigned to goods after customs clearance (customs declaration registration).
You cannot sell imported goods before registering a customs declaration. These goods will be available for sale only after a customs declaration is registered. After customs declaration registration, a CCD number (country of origin) will be assigned to goods and they will become available for sale.
Customs declaration registration
The Customs declaration for import document is registered in the Purchases section. You can register this document based on the Purchase of goods and services document with the Import operation type, or from the CCD for registration document list.
You can register the Customs declaration for import document before or after registering goods delivery to the warehouse. There are two options of customs declaration registration.
No. 1. Customs declaration registration before goods receipt to warehouse
If customs registration occurs before goods delivery to the warehouse, register a new customs declaration from the Purchase documents (all) document list.
You can register customs declaration on your own or over customs broker.
Self-registered CCD. Fill in information on customs in the document. Customs is registered as a partner; select the Other relations check box for it. If settlements with customs are carried out centralized via the Interregional operational FTD (FCS of Russia), it is recommended that you add the Interregional operational FTD (FCS of Russia) parent company to the list of partners specifying the corresponding business entity (counterparty). Enter certain customs offices as partners subordinate to the parent company (head partner).
Settlements with the customs offices are made via the counterparty of the parent company. Agreements and contracts are not used for settlements with the customs.
Register CCD via broker. In this case, the intermediary (broker) registers settlements with the customs. The company pays the broker for services provided by customs and the broker regulates relations with the customs. The broker is registered as a supplier (individual) in the infobase. You can make settlements with the broker within the contract with them. Terms and conditions can be registered in the agreement.
Specify amounts of customs fees and penalties which are collected at the customs in the Fee expenses and Penalty expenses sections of the customs declaration. These expenses are allocated to the corresponding expense item. Depending on the specified item, these expenses can be divided between lines of business, goods cost, and deferred expenses in accordance with the dimension specified in the expense item.
On the CCD sections tab, you can find information on customs cost and the goods list by each section of the customs declaration.
Click Show all goods to view the full list of goods by all sections. If the button is pressed, you will see goods of all sections. To transfer goods between sections, click Miscellaneous – Move the selected lines to the current section, Include lines without section in the current section. You can also change the section for certain goods manually. After relocation of goods by sections, select all sections in the list, and then click Allocate among goods. Customs cost of goods will be relocated in accordance with the new goods allocation by sections.
To recalculate overall customs cost in accordance with customs cost of the section, click Calculate by goods.
No. 2. Customs declaration registration after goods delivery to warehouse
To register customs declaration by imported goods delivered to the warehouse, go to Purchases – CCD for registration, and then click Customs declarations for import to register.
There are two operation modes of customs declaration registration. Mode selection depends on the Divide imports by receipts option:
- If the option is disabled, you can see a list of suppliers (importers) whose goods were not registered in customs declaration in the Customs import declarations to register workplace. Click Imported goods for registration, to see the list of imported goods without customs registration. After clicking Create declaration, the Customs declaration document is created which contains the overall list of goods that have not gone through customs clearance.
- If the option is enabled, the list of suppliers (importers) is filled out in the workplace with details by delivery documents.
After clicking Create declaration, the Customs declaration document is created which contains the list of goods that have not gone through customs clearance and information about the delivery document. To fill in information by several delivery documents, click Fill in – Select from receipts in the Customs declaration document.
If you select the Divide imports by receipts check box, it will be checked whether information about delivery documents is filled in correctly when posting the document.
In the Customs declaration document, you can fill in information in the tabular section by copying from tabular sections of other documents (for example, delivery documents).
In customs declaration, fill in information on customs fees and penalties, enter data on customs cost, duty and VAT of each section, allocate goods by sections, enter cost of all goods, and allocate overall customs cost by sections.
Besides, you can fill in goods in sections of the customs declaration in accordance with imported stock balance in the document by clicking Fill in – Select from balance for registration.
To control goods which have not gone through customs clearance, use the Imported goods for registration report (the Purchases section).
You can post the Customs declaration for import document in two statuses: On customs registration and Released from customs:
- The On customs registration status is preliminary. When posting the customs declaration in this status, information on planned payment (to the customs or broker) is recorded in the payment calendar. Fill in planned payment date, payment kind, current account, or cash account on the Additional information tab.
- The Released from customs status is set after customs declaration registration is complete. When posting the document, actual debt to the customs (broker) occurs. Status of goods specified in the customs declaration changes from preliminary to available for sale.
When posting the document in the Released from customs status, cost of goods specified in the declaration is corrected automatically considering calculated customs fee and VAT amount. Additional cost calculation is not required.
When posting the document in the Released from customs status, amounts of customs fees and penalties are registered. Allocation of these amounts according to the specified expense items and expenditure dimensions is performed only after execution of the Month-end closing scheduled job.
Payment of customs expenses
Customs expenses can be paid by transferring advance to the customs, or after going through customs clearance (customs declaration registration). You can pay customs services directly or via customs broker.
Goods purchase from the EEU countries
The process of goods purchase from the EEU countries can be divided into the following steps:
- Register goods import from the EEU countries Goods import from the EEU countries is registered by using the Purchase of goods and services document with the Import from EEU operation type. Non-resident counterparty is specified as a goods supplier (Business entity outside the RF) The document is registered according to the agreement with specified Import from EEU operation type and Import from EEU contract type.
- Application for tax payment to FTS To register applications for tax payment to FTS against goods import from EEU, click Purchases – Import applications for registration. The Application for goods import from EEU for registration workplace opens. In the workplace, you can see all documents of import from EEU by which application for goods import is not registered yet. Click Generate application for goods import to register the Application for goods import from EEU document. You can also generate the document from the delivery document form (the Goods tab).
- Payment transfer to FTS. Taxes to FTS are paid by transferring cash to the current FTS account. To register payment, you can use the Purchase documents (all) workplace. In the list, filter documents by Application for goods import from EEU type. After that, the Payment command appears. You can select several applications and register payment documents by clicking Payment.
If 1C:Reporting service (online reporting submission) is enabled in the application, you can send data on payment of goods import application to FTS automatically by clicking Send.
- Payment confirmation by FTS. After FTS confirms that payment is received in the Application for goods import from EEU document, set the Payment is confirmed by FTS mark and specify the date when FTS confirmation was received.
- Payment to supplier Register payment to the supplier depending on payment terms registered in the agreement with the supplier. For example, you want to register the Non-cash debiting document to transfer cash to the current supplier account. You can register the document by expenditure request which was preliminary approved.
The process of goods purchase from EEU countries is displayed in the diagram:
Registration of additional services when purchasing goods
In the application, you can record various kinds of additional expenses on goods receipt.
Enter information on additional expenses (services) in the Purchase of goods and services document or in the Purchase of services and other assets document. You can use the following options to record additional expenses:
- If services are provided by the same company which delivers goods, you can record information on these services in the same document in which goods delivery is recorded (the Purchase of goods and services document).
- If services are provided by another company or information on services is received later than goods delivery documents, register another Purchase of goods and services document or the Purchase of services and other assets document.
- If you need to allocate additional expenses in proportion to weight (volume) of received goods to several delivery documents, record additional expenses in the Purchase of services and other assets document.
The expense item specified for the service defines how additional expenses are allocated.
Register the expense item list in the Financial result and controlling – See also list.
The allocation kind specified in the expense item defines how additional expense amount will be allocated. You can allocate expenses by lines of business, to deferred expenses, goods cost, production expenses and capital assets.
In the Purchase of goods and services document, specify the expense item in accordance to which expense amount and expenditure dimension should be allocated. As an expenditure dimension, specify the delivery document whose received goods are used for allocation of additional expenses.
If the dimension (a delivery document) is not specified for the expense item, the amount of additional expenses registered for a month will be allocated to all goods deliveries of that month. Additional expenses are allocated automatically when calculating goods cost.
If you need to allocate additional expenses to several delivery documents in accordance to goods weight or volume, use the Financial result and controlling – Income and expenses, financial result – Purchase of services and other assets document to register additional expenses.
In the tabular section of the document, specify the service and expense item with allocation to goods cost and the Purchase of goods and services dimension.
To allocate the amount of provided services in proportion to weight (volume, amount) of received goods, click Allocate to receipt documents. The allocation is carried out in the Expense allocation to goods and works cost dialog box.
In the tabular section, add a list of those delivery documents to which the expense amount of provided services should be allocated. You can allocate in proportion to quantity, amount, weight, or volume of goods.
Click Explain documents by products to check correctness of service amount allocation with details by goods.
Allocation details are transferred to the tabular section of the Purchase of services and other assets document. The delivery documents to which an expense amount was allocated will be specified as an expenditure dimension in the tabular section of the document.
The Goods cost report (Financial result and controlling – Financial result reports section) provides a detailed picture of goods cost change considering additional expenses.
With the Goods cost by operations report option, you can detail data up to an operation level. For example, you can analyze volumes of goods purchases from certain suppliers by setting a filter by the Purchase from supplier operation.
Use the Purchase dynamics report (the Goods cost report option) for the high-level management analysis of purchases and comparison of amounts of goods and services received from different suppliers.
The Statement of settlements with suppliers report (the Purchases – Purchasing reports section) provides information on changing state of settlements with suppliers for the specified period, including by settlement objects.
The Debt to suppliers report (the Purchases – Purchasing reports section) shows the current state of debt to suppliers by payment steps.
The Card of settlements with suppliers displays information on payment steps and change in the state of settlements with the supplier by each source document. The report is generated from the supplier profile.
The Debt to suppliers by deadlines report (the Purchases – Purchasing reports section) shows debt to suppliers by debt period intervals.