Sometimes your company might receive ordered goods from a supplier before you receive the invoice for the goods.
In such a case, you register a goods receipt document in 1C:Drive to enter the information on the goods and their quantity.
- You received the goods without a supplier invoice.
- A customer returned your goods for some reason such as poor quality or damaged items.
Typically, you register a goods receipt for one or several purchase orders. Also, you can register several goods receipts for a single purchase order.
Similarly, you can register one or several supplier invoices from a goods receipt, or register a single supplier invoice from several goods receipts.
To view the list of goods receipts:
- Click Purchases > Goods receipts.
You can create, edit, or delete goods receipts.
The Status column of the goods receipt list shows whether each goods receipt is invoiced. The following values are available:
- Draft. The goods receipt is saved but not posted yet.
- Not invoiced. None of the goods registered in the goods receipt is included in supplier invoices.
- Partially invoiced. Some of the goods registered in the goods receipt are included in supplier invoices.
- Invoiced. All goods registered in the goods receipt are included in supplier invoices.
- Not applicable. The goods registered in the goods receipt are not to be invoiced. For instance, consigned goods.
This helps you verify that you registered supplier invoices that your supplier can use to claim money for the goods you received.
Alternatively, to check which goods your company received with or without invoices, you can use the Goods received not invoiced report.
- To generate the report for all goods receipts, click Purchases > Reports > Goods received not invoiced.
- To generate the report for a specific goods receipt, open the goods receipt and click the Goods received not invoiced link.
A goods receipt has the following fields:
- Counterparty (required). The supplier name.
- Contract (required). The contract governing the purchase.
- Order. The purchase order that is a base for the goods receipt.
- Number. A unique goods receipt number.
- Incoming number. A reference number assigned by the counterparty.
- Operation. The business transaction this Goods receipt registers.
- Dated. The date and time when the goods receipt was created.
- Company (required). The company that receives the goods.
- Warehouse (required). The target warehouse.
To create a goods receipt:
- Do any of the following:
- Click Purchases > Purchases > Goods receipts and then click Create.
- Open a purchase order and click Generate > Goods receipt.
- Select several purchase orders and click Generate > Goods receipt.
- Fill the goods receipt fields.
For more information, see Goods receipt fields.
- Click the Products tab and do any of the following:
- Select .
1C:Drive populates the list of goods according to the purchase order specified in the Order field.
- Click Select > Ordered goods and then, in the Select ordered goods window, select the check boxes for the goods you want to add and enter the quantities.
The Select ordered goods window displays goods included in purchase orders. For each of the goods, it indicates its ordered quantity and the purchase order. Also, it displays the remaining quantity to deliver as a difference of the quantity in the purchase order and the received quantity.
To switch between goods of the base purchase order only and goods of all purchase orders, select or clear the Display products from dependent documents only checkbox.
- Click Add and then specify the goods item and its quantity.
- Select .
- Click Post.